Deferred Final Exams

Students who must miss a Registrar-scheduled final exam due to extenuating circumstances may apply for a deferred final exam.

Deferred exam dates and schedule

Deferred final exams are scheduled by the Office of the Registrar. They may be scheduled anytime, Monday to Saturday, during the official deferred exam period as noted below. Students must be available for their scheduled exam time.

  1. Final exam dates

    June 20 - 22, 2022

  2. Deferred final exam dates

    July 6 - 8, 2022

  3. Deferred final exam schedule

    TBD

  1. Final exam dates

    August 12 - 15, 2022

  2. Deferred final exam dates

    August 29 - 30, 2022 (tentative)

  1. Final exam dates

    December 10 - 21, 2022

  2. Deferred final exam dates

    TBD

Receiving your deferred exam schedule

If you're approved to write a deferred exam, the schedule will be emailed to your UCalgary email address approximately one week prior to the start of the deferred exam period. The schedule will not be available in the Student Centre. Students are fully responsible for identifying the exact date, time and location of the deferred exam when it's available.

Prerequisite course or applying for graduation

Due to the scheduling of deferred final exams, your standing for course requirements (such as prerequisite requirements and graduation applications) may be impacted. Please contact your faculty advising office to discuss the situation if you defer an exam for a course that's a prerequisite for the following term, or if you apply to graduate in the current term.

Eligibility to apply for a deferred exam

 

Illness or Medical Emergency

If you personally experience an illness or medical emergency that physically prevents you from attending a final exam, you can apply to write a deferred final exam.

 

Religious Observance/Conviction

In the event of a religious observance causing a direct conflict with a final exam that prevents you from attending a final exam, you can apply to write a deferred final exam.

 

Domestic Affliction

In the event of a domestic affliction, compassionate or other circumstance (e.g. death or illness of a family member) that prevents you from attending a final exam, you can apply to write a deferred final exam.

 

Three Exams in 24 Hours

Students with three final exams scheduled to start and finish within a 24-hour period may defer one of their final exams to the deferred final exam period.

You must select the exam you wish to defer on your application. If your schedule does not meet the criteria, you will not be able to select this reason on your online application.

For example, if you have exams at 3:30 p.m. and 7 p.m. on one day, and an exam on the next day at noon, you're eligible to apply under this criteria.

An exam schedule with the first exam at 8 a.m. and the second exam at 3:30 p.m. on one day, and then a third exam at 8 a.m. on the following day, does not qualify as three exams in 24 hours.

 

Other

If your attendance is required elsewhere during a scheduled exam due to civil obligations or a faculty-approved activity (such as jury duty, academic competitions, or high-level athletic competitions), you can apply to write a deferred final exam.

 


Student Centre Outage - Spring 2022

A planned outage of the Student Centre beginning at 5PM on June 24 will impact the ability of students to apply for a deferred final exam.

If you had a final exam scheduled for June 22 and wish to apply for a deferred final exam before the deadline (11:59PM June 24) while the Student Centre is under construction, email dfedocs@ucalgary.ca with the following information:

  • UCID
  • Course information
  • Rationale for deferral, adhering to eligibility requirements

Your deferred final exam request will be reviewed and if approved, entered into the Student Centre on Monday, June 27.

Application process, deadline, and supporting documents

To apply to defer a final exam, submit your application and any required supporting documentation through your Student Centre. Supporting documentation can now be uploaded right in your application. See the instructions and application deadlines as listed below.

Please note: We have suspended requirements for students to provide evidence of illness. Please do not visit medical clinics for medical notes or Commissioners for Oaths for statutory declarations.

Click to view a step-by-step guide for how to submit and review your online application.

  1. Supporting Documentation

    No supporting documentation is required.

    You're only able to select this reason to defer if your schedule consists of three exams within 24 hours.

  2. Application Deadline

    Spring 2022 - Monday, June 13

     

Click to view a step-by-step guide for how to submit and review your online application.

  1. Supporting Documentation

    Provide a rationale in the comments area of the application.

    Supporting documentation is not required.

  2. Application Deadline

    Spring 2022 - Monday, June 13

Click to view a step-by-step guide for how to submit and review your online application.

  1. Supporting Documentation

    Provide a description of the reason for your absence in the comments area of the application.

    Supporting documentation is not required at the time of application; however, you may be asked to provide documentation or additional information at a later time.

  2. Application Deadline

    Two business days after the scheduled final exam.

Click to view a step-by-step guide for how to submit and review your online application.

  1. Supporting Documentation

    Provide a rationale in the comments area of the application.

    Supporting documentation is required to be submitted to your faculty office, i.e. written statement from a third party, an accident report, notice (certification) of a death, etc.

  2. Application Deadline

    Two business days after the scheduled final exam.

Click to view a step-by-step guide for how to submit and review your online application.

  1. Supporting Documentation

    Provide a rationale in the comments area of the application.

    Supporting documentation is required, i.e. letter from a coach, nomination letter, etc.

  2. Application Deadline

    Two business days after the scheduled final exam.

Supporting documentation, if required, can now be uploaded right with your application. However, if you are having difficulty attaching your documentation, please send it via email as follows.

For reasons of illness/medical emergency (any faculty): dfedocs@ucalgary.ca 

Please note: We have suspended requirements for students to provide evidence of illness. Please do not visit medical clinics for medical notes or Commissioners for Oaths for statutory declarations.

For reasons other than illness/medical emergency:

Your application status

Once you have submitted your application, you can review the details and the application status on the Deferred Final Exam page in your Student Centre. If you have submitted incorrect information and need to amend your application, please notify your faculty office or Enrolment Services in the case of illness/medical emergency related deferrals.


A decision on your application

If a decision is made on your application, you will see it's “approved” or “denied”. You will be able to view comments in your application if one is provided. If you have questions regarding a denied application, you can contact the appropriate office listed above.

Your application approval process

If your application is approved, your next step is to wait for the deferred exam schedule to be available, approximately a week prior to the date of the deferred exam. You will receive the schedule from your UCalgary email, and will not be available on your Student Centre. You're fully responsible for determining the exact date, time and location of the deferred exam when it's available.

Preparing for your deferred final exams

Regulations for deferred final exams are very similar to final exams.  The steps below outline expectations for in-person deferred final exams. 

Arrival

Arrive early to check the seating lists posted outside the exam room and to prepare for your exam.

If you're more than 30 minutes late to arrive at the exam location, you will not be permitted to write the exam.

Identification

You must have your Student ID or a valid government-issued photo ID at the time of the exam.

Failure to show a valid ID at the start of the deferred exam will result in ineligibility to sit for the exam.

Integrity bag

Except for items authorized to be used during the exam, all your belongings, including bags and backpacks etc., that you bring into the exam room must fit in the integrity bag provided on the day of your exam.

Electronic devices, including electronic watches, must be powered off before being placed into the integrity bag; analogue watches are allowed for use in the exam room. Non-religious headgears cannot be worn in the exam room.

Storing your belongings

You will not be allowed to leave your bags in the hallways nor inside the exam room if they are not put in the integrity bag provided.

You must store them away before you enter the exam room.

Questions?

View a list of frequently asked deferred final exam questions.