Deferred examination FAQs

Frequently asked questions and answers about deferred examinations

Application

Deferral requests due to having 3 exams in 24 hours or a religious conviction, the application deadline is 10 business days after the final examination schedule is published.

Deferral requests due to medical reasons, domestic afflictions, and other valid reasons you can submit your application up to two business days after the scheduled exam.

The submission of supporting documentation alone does not constitute as an application.

If a course does not have a Registrar-scheduled final examination, you will not be able to request a deferred examination for the course. If you are seeking accommodations for other components of a course, i.e. final essay, take-home exam etc. please contact your instructor to discuss.

If you are unable to select “three exams in 24 hours” for the reason of deferral, it is likely because your schedule does not qualify.

If you have submitted an application for a course, you will not be able to submit another application for that course. If you need to amend an application, please contact your faculty advisor.

Approval

Applications will be reviewed within 5 business days. You would be contacted if there are questions regarding your application or if additional information is required.

Visit the “Deferred Final Examination” page on your Student Centre. Your approval status is next to your tracking number for a specific application. Click “view request” to review details and comments from the approver (if any) on your application.

The reason should be noted on your application. Review your application by clicking “view request” on the specific application. The approver comments (if any) would appear at the bottom of your application. If you have further questions regarding the decision, please contact your faculty office.

You may be requested to meet with your Associate Dean or an Advisor prior to approval. Your Faculty would contact you with further information in this case.

Schedule and location

The schedule will be available approximately a week prior to the start of the deferred examination period.

The schedule will be sent to your UCalgary email address. You are responsible for confirming your schedule prior to the deferred examination period.
If you are registered to write your exams at the Student Accessibility Centre, you will be contacted by their exam center, and your schedule may be different from what is posted on the webpage.

Note: The schedule will not be available on your Student Centre.

First, check your other inboxes in your UCalgary email account, such as clutter or junk box. The email will include keywords such as “deferred exam”, “schedule”, and your UCID. If you have set filters on your @ucalgary.ca email account, you may have to check the inbox where you have designated emails to be routed to, which could include the deleted box, depending on your settings.

If you are unable to access your UCalgary email account, please contact IT Services to resolve the issue.

Students must be available for the entire deferred examination period. No accommodations will be provided to suit individual scheduling needs. The deferred examination period is the last opportunity for students to write a final exam.

Exams will be held on the main campus. The specific location will be announced with the schedule.

Will I be able to write my deferred exam at their exam centre?

Yes. If you are registered with the SAS for your final exam, their exam centre will schedule your deferred exam at their location.

 

Please contact the Student Accessibility Services to discuss your situation and eligibility to register. The Office of the Registrar is unable to advise on their registration process.

Other

You can review your online deferred examination applications on your Student Centre. Applications prior to the Fall 2018 term will not be available for review. You will find a permanent “DFE” notation on your transcript, attached to the course with an approved deferred examination. All deferred examinations will have this transcript notation.

Please contact the Exams and Grades Office at examinfo@ucalgary.ca to withdraw your deferral application.

Please contact the Exams and Grades Office at examinfo@ucalgary.ca to withdraw your deferral application.

Would this affect my course next term?

It may affect courses requiring the prerequisite course. Contact your faculty advisor to verify your progression options.

Will deferring an exam affect my convocation approval?

You should contact your faculty advisor to inquire.

Whom can I contact?

You should contact your instructor to inquire about your grade status.

Couldn’t find the answer to your questions here? Contact Enrolment Services at 403.210.7625, visit MT 116, or email examinfo@ucalgary.ca