The Presidential Task Force on EDIA (PTF-EDIA) Journey

• EDIA Survey Finalization and Approval

• Preparation to finalize PTF EDIA Survey for launch in September 2024 Campus-wide surveys

Key objectives included 

• leveraging community feedback
• developing a shared understanding of strategic planning
• co-creating a unifying vision and mission. 

Breakout groups discussed the vision for UCalgary by 2030

• Review the phases of the PTF-EDIA’s work 
• Breakout groups to cover some key discussion questions around our strengths and opportunities
• Working Groups share approaches and their analysis of the internal and external scans (gap and SOAR analysis)

• Reflecting on the engagement activities conducted throughout the last couple of weeks
• Current data collection 
• Update from working group co-leads on progress

• Clarify our governance model to operationalize our work 
• Update from working group co-leads on their progress
• Discussion of Community Engagement

• Progress updates to task force from working group co-leads 
• Breakout group brainstorm on Conversations on EDIA events
• Discussion and action items for promoting and championing community engagement

• Finalize PTF EDIA Survey for launch in January 2024 Campus-wide surveys
• Finalize campus meaningful engagement plan
• Review role of 5 Working Groups in relation to internal and external scans

• Review of the PTF EDIA feedback on the IECB plan: key takeaways.
• Review of preliminary internal scan of EDIA at UCalgary
• HESA presentation on preliminary scan of EDIA at the UCalgary based on external scan and internal scan and interviews. 
• PTF EDIA discussion of findings of preliminary scan using SOAR tool, and feedback guidance for the April 2024 “What We Heard Report”.
• Finalize Winter 2024 meaningful community engagement.
• Drafting of the PTF EDIA Survey for launch in Winter 2024

• Review of key takeaways from UCalgary strategy leads.
• IECB Road Ahead: PTF EDIA monthly key activities and deliverables.
• Presentation by HESA of supports and deliverables.
• Small group discussions of mandate, principles, SOAR tool in relation to key takeaways from internal and external presentations
• Continued work on internal scans, interviews with EDIA leaders.
• Start of external scans

• Review of the UCalgary EDIA strategy development: Roadmap and timelines to governance approvals - Smith and Werthner
• Insights from the other UCalgary strategy leads panel.
  • Corey Hogan (Ahead of Tomorrow, 2023-2030)
  • Shawna Cunningham (ii' taa'poh'to'p, Indigenous strategy)
  • Janaka Ruwanpura (International  Global Engagement Plan)
  • Andrew Szeto (Community  Mental Health/Well-Being Strategy)
  • Joanne Perdue (Sustainability strategy)
• Working Groups are established.
• Start of internal scans
• SOAR analysis begins

• Evaluation and selection of external consultant.
• Appointment of Working Group co-leads.
• Operational and administrative readiness to launch IECB strategic framework.

• Preparation and launch of RFP for external consultant;
  • conduct internal scans 
  • conduct external scans 
  • support EDI strategy and action planning engagement activities. 
  • IECB strategic framework

• Importance of institutional readiness
• Examining the importance of intersectionality, the need for concrete actions, and implementation tools in EDIA strategy development.
• Discuss challenges to EDIA work: infrastructure, resources, resistance, culture and difficult conversations.
• Value of relationship building, flexibility to change course, mitigation of diversity and cultural taxes faced by members of equity-deserving groups

• UCalgary has developed capacity and infrastructure in the use of disaggregated data-informed initiatives;
  • Inclusive Excellence Cluster Hiring Initiative
  • Program for Undergraduate Research Experience
• Examine UCalgary’s EDI data infrastructure and use of data-informed and evidence-based decision-making.
• Understanding student engagement, teaching and learning with an EDI data lens.
• EDI data and equity gaps overview.

• Overview of evaluation and expansion of data collection and assets at UCalgary leveraging EDI data for analysis for equitable, inclusive initiatives.
• Importance of FOIP, data governance, management, and trust in data collection in alignment with Stats Can standards.
• We can leverage this data for a gap analysis that informs equity-focused initiatives (e.g., Inclusive Excellence Cluster Hiring Initiative).
• Currently working on an institutional standard demographic self-identification data collection for administrative uses.
• EDI Data dashboard and Data Hub reflects commitment to transparency and community access to broader EDI data.

• EDIA quantitative and qualita-tive data, priorities, literacy, trust, and transparency.
• Shifting from good intentions to institutional implementation  and impact requires EDIA education, training and practical supports.
• Moving from EDIA led by indi-vidual champions toward EDIA embedded within our institu-tional programs, policies, processes and frameworks.
• Recognizing that people need to see themselves reflected in institutional EDIA, no matter how they identify.
• The EDIA strategy action and implementation plan must reflects and responds to the interests of all  UCalgary roles and equity deserving groups.

• Review and final revisions to Terms of Reference.
• Overview of EDIA history and foundations at UCalgary.
• Review of EDIA initiatives to foundational initiatives:
  • CRC-EDI Action Plan
  • Dimensions EDI Plan
  • EDI in Research and Teaching Awards Plan
  • Inclusive Excellence Teaching Awards
• Plenary community engagement strategy.

• Opening with President Dr. Ed. McCauley.
• Introductions with co-chairs, Interim Provost Dr. Penny Werthner and Vice-Provost EDI, Dr. Malinda Smith.
• Review of PTF-EDIA governance structure and importance of focus on the consultation with all roles (students, staff, post-docs, sessional, faculty, leader-ship).
• Review and discussion of Terms of Reference, governance structure and EDIA trends in the post-secondary sector.
• Discussion of the language of EDIA and alignment with broader EDIA and post-secondary directions.