PTF on EDIA Community Engagement

Presidential Task Force on EDIA: Community Engagement

Throughout 2024, the Presidential Task Force on Equity, Diversity, Inclusion, and Accessibility (PTF-EDIA) will be undertaking its meaningful community consultation phase. These engagement activities will support the development of UCalgary’s first equity, diversity, inclusion and accessibility (EDIA) strategy, action and implementation plan. This engagement period will allow the campus community to share its diverse ideas, perspectives, experiences, research, and good practices to inform UCalgary’s EDIA strategy, action and implementation plan with the aim of advancing our commitment to a more equitable, diverse, inclusive, and accessible campus community.

How do all these activities fit together?

All the engagement activities will play a critical role in contributing to the larger EDIA strategy. Once the engagement phase has been completed, the task force will disseminate a ‘What We Heard Report’ to the UCalgary community as part of future outreach on the draft strategy. Another round of community engagement will take place upon the completion of the proposed EDIA strategy ahead of governance approvals in Fall 2024.

Graphic showing interlocking pieces reading focus groups, conversations on EDIA, EDIA survey, interviews with senior and EDIA leaders, show and tell and working group reports

What opportunities are available to participate?

Presidential Task Force on EDIA Survey

Presidential Task Force on EDIA Survey

As a valued member of our campus community, we kindly request your participation in the EDIA Survey, which will take approximately 20 minutes of your time.

The survey will remain open for feedback from Monday, September 16 to Monday, October 7, 2024 (11:59 p.m. MST).

Presidential Task Force on EDIA Survey Offical Rules

Presidential Task Force on EDIA Official Contest Rules

No purchase is necessary.

To participate in the Contest, entrants must participate in the Presidential Task Force on EDIA Survey and complete a contest entry form at the end of the survey.

Limit one entry per person. Winners will be selected on Friday, October 11, 2024.

Survey Prize Official Rules

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Presidential Task Force on EDIA Survey Prizes

4 - Beats Studio3 Wireless
5 - Apple Watch
1 - MacBook Pro
1 - iPad Pro

To participate in the Contest, entrants must participate in the Presidential Task Force on EDIA Survey and complete a contest entry form at the end of the survey.

Limit one entry per person. Winners will be selected on Friday, October 11, 2024.

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Campus Community Conversations on EDIA

COMPLETED

Purpose: To listen, engage, get input to inform UCalgary's strategy, action and implementation plan

Audience: Organized by roles: Management and Professional staff, AUPE staff, postdoctoral scholars, faculty and sessionals, graduate students, and undergraduate students

Method: Virtual, in-person

Graphic of individuals growing plants which turn into lightbulbs

Campus Community Focus Groups

COMPLETED

Purpose: Foster a safe, inclusive space for discussing equity issues within specific communities

Audience: Members of equity deserving groups (women, racialized/visible minority persons, Indigenous Peoples, persons with disabilities, LGBTQ2S+ persons, and intersections) and international students

Method: Virtual, hosted by EDIA-trained external consultants

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Official Campus-wide EDIA Survey

COMPLETED

Purpose: Opportunity for campus community to anonymously provide responses to questions about equity, diversity, inclusivity and belonging at UCalgary and future-focused input to inform strategic action

Audience: All campus members

Method: Online, administered by a third-party vendor


Schedule of Events

Engagement opportunities will occur throughout 2024, from February to October. Below is a list of previous opportunity types. We especially encouraged participation from those who identify as being from equity-deserving groups, which include but are not limited to: women, racialized/visible minority persons, Indigenous peoples, persons of disabilities, and LGBTQ2S+ persons, as well as international students. 

DateTimeEventAudienceLocationLink to Participate
Monday, September 16 - Monday, October 7, 2024 Campus-wide EDIA SurveyAllOnlineCOMPLETED
[Ended] Friday, March 15, 202411:00 - 12:30 p.m.Focus GroupsInternational StudentsZoomCOMPLETED
[Ended] Thursday, March 14, 20241:30 - 3:00 p.m.Focus GroupsIntersectional Identities (Identities that may consist of a range of these other identities or others)ZoomCOMPLETED
[Ended] Thursday, March 14, 202411:00 - 12:30 p.m.Focus GroupsRacialized/Visible Minority PersonsZoomCOMPLETED
[Ended] Wednesday, March 13, 20241:30 - 3:00 p.m.Focus GroupsIndigenous PeoplesZoomCOMPLETED
[Ended] Wednesday, March 13, 202411:00  - 12:30 p.m.Focus GroupsPersons with DisabilitiesZoomCOMPLETED
[Ended] Tuesday, March 12, 20241:30 - 3:00 p.m.Focus GroupsLGBTQ2S+ PersonsZoomCOMPLETED
[Ended] Tuesday, March 12, 202411:00 - 12:30 p.m.Focus GroupsWomenZoomCOMPLETED
[Ended] Friday, March 1, 2024 11:30 - 12:30 p.m.Campus Community Conversations on EDIAPostdoctoral Fellows + Graduate StudentsZoomCOMPLETED
[Ended] Friday, March 1, 2024 9:00 - 10:30 a.m.Campus Community Conversations on EDIAFaculty and SessionalsZoomCOMPLETED
[Ended] Thursday, February 29, 2024 2:00 - 3:30 p.m. Campus Community Conversations on EDIAAUPE Staff ZoomCOMPLETED
[Ended] Thursday, February 29, 2024 11:30 - 12:30 p.m.Campus Community Conversations on EDIAUndergraduate StudentsZoomCOMPLETED
[Ended] Thursday, February 29, 2024 9:00 - 10:30 a.m. Campus Community Conversations on EDIAMaPs Staff ZoomCOMPLETED
[Ended] Tuesday, February 27, 2024 4:00 - 5:30 p.m. Campus Community Conversations on EDIAPostdoctoral FellowsHealth Sciences Building, room G637 at Foothills CampusCOMPLETED
[Ended] Tuesday, February 27, 2024 11:30 - 1:00 p.m.Campus Community Conversations on EDIAGraduate StudentsHunter Hub Collision Space COMPLETED
[Ended] Tuesday, February 27, 2024 9:00 - 10:30 a.m. Campus Community Conversations on EDIAFaculty and SessionalsHunter Hub Collision Space COMPLETED
[Ended] Monday, February 26, 2024 2:00 - 3:30 p.m. Campus Community Conversations on EDIAAUPE Staff Hunter Hub Collision Space COMPLETED
[Ended] Monday, February 26, 2024 11:30 - 1:00 p.m.Campus Community Conversations on EDIAUndergraduate StudentsHunter Hub Collision Space COMPLETED
[Ended] Monday, February 26, 2024 9:00 - 10:30 a.m. Campus Community Conversations on EDIAMaPs Staff Hunter Hub Collision Space COMPLETED

 

Frequently Asked Questions

These facilitated, table-type conversations are intended to gather input from members of the campus community from their role-based views of EDIA at UCalgary. 

The questions asked at these breakout tables, online and in person, will focus on your understanding and experiences of EDIA at UCalgary. Responses will be collected through verbal replies at the table, on white board notes. You will also have the option to share responses anonymously through QR codes. 

The design of these activities supports a one size does not fit all approach to developing actions for EDIA at UCalgary that focus on the needs and interests of community members, as they vary by role. If you hold more than one role at UCalgary (e.g. staff and student), please participate in the group that best corresponds with your primary affiliation with the University.

Please note that coffee, tea and light snacks will be provided at in-person Campus Community Conversations on EDIA events. Sessions that run over the lunch hour (11:30-1pm) will include pizza lunch. Vegan, vegetarian and gluten-free options will be available at all events. 

The focus groups will be facilitated by external consultants from Higher Education Strategy Associates (HESA) who hold EDIA and trauma-informed training. Each focus group will be separated into breakout rooms to minimize the occurrence of staff being in a room with their managers or leaders, or students with their TAs, instructors, or student-facing staff members at the University. Each focus group will be held online, and will last roughly 90 minutes, which includes time for a wellness break. 

Questions will focus on the experiences of different equity deserving groups, intersectional spaces, and international students, to inform strategic and action priorities for the university. All focus group participants will be asked to maintain the confidentiality of what is shared in the space. The focus group transcripts and notes will be held by the external consultants.  

Your input is critical for supporting the development of UCalgary’s first ever EDIA strategy, action and implementation plan and ensuring it is well-informed and reflective of our diverse campus community.  

The input gathered at these sessions will be summarized into high-level themes. All information will be de-personalized, including the removal of any details that could identify an individual.  

These themes will incorporate multiple data points gathered across all engagement activities including Campus Community Conversations on EDIA, focus groups, and the online survey. These high-level themes will be shared later in 2024 with the UCalgary community in the form of a What We Heard report. 

Survey Pre-testing

Survey pre-testing was held during the week of March 4-8. The PTF-EDIA Pop-up Survey Contest Official Rules are available here