How to Book a Classroom

Use the room booking flow chart below to help connect you to the right office.

What type of event do you need a room for?

To request a booking, please visit https://ca.aaiscloud.com/UCalgary/events/EventReqIntroForm.aspx.

To review room availability, please visit https://ca.aaiscloud.com/UCalgary/Default.aspx.

  1. Click ‘Calendars’
  2. Click ‘Scheduling Grids’
  3. Select the correct Calendar using ‘Choose Calendar’

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Please contact 403.220.5190 or visit https://oval.ucalgary.ca/bookings/ice-out-events

Please contact 403.220.4901 or visit https://arts.ucalgary.ca/creative-performing-arts/theatre-services/book-now

Are you a student or staff member wanting to book an event: Do you want to book at Kinesiology or MacEwan Student Centre?

  1. On Campus

    Please contact 403.220.3111 or visit https://ucalgary.service-now.com/emportal?id=em_home

  2. Kinesiology

    Please contact bookings@ucalgary.ca, call 403.220.8510 or visit Booking a Space | Faculty of Kinesiology

  3. MacEwan Student Centre

    Please contact 403.220.6556 or visit https://www.macewancentre.com/contact

  • All academic events, including midterms and final exams are given priority access to classrooms on campus.
  • Many rooms across campus are booked either centrally or by the academic unit that has control of that space. If you are unsure who you should book a space through, please contact the Scheduling Office at the Registrar’s Office for more information.
  • If you are not a staff or student at the University of Calgary, you will be required to book your event through Special Events, MacEwan Student Centre or the Olympic Oval.